Your account
You are responsible for keeping your login credentials secure and for the content you publish. You must be able to form a binding contract to use Provenfolio.
Acceptable use
- Do not upload unlawful, infringing, or malicious content.
- Do not attempt to access other users' private data or disrupt the service.
- Only upload files and portfolio content you have the right to share. Never upload material covered by an NDA or any other confidentiality obligation — marking a project private or unlisted does not make it permissible. See Uploads, confidentiality and your sole responsibility.
- Use of the paid plans is subject to our Fair Use Policy, which states the thresholds we review and confirms that crossing one never triggers an automatic penalty.
Your content
You retain ownership of the content you publish. By publishing a public profile or project, you grant Provenfolio permission to host and display that content to visitors.
This applies equally to content that started as an AI-generated draft. Once you publish it, it is your content and your statement — see the AI Project Builder section below.
Ownership also means responsibility. What you may upload, what a private or unlisted setting does and does not protect, and who carries the consequences are set out in Uploads, confidentiality and your sole responsibility, which governs every project on every plan.
Uploads, confidentiality and your sole responsibility
This section governs everything you upload to, generate on, publish through, or share from Provenfolio — files, photos, 3D models, CAD, drawings, documents, text, links, and anything derived from them (together, your content). It applies to every project on every plan, created manually or with AI. Where any other part of these terms could be read more narrowly, this section prevails.
1. You decide what is uploaded, and you carry that decision
You are solely and entirely responsible for your content: for having the right to upload it, for what it discloses, for its accuracy, for its legality, and for every consequence of uploading, storing, generating from, publishing or sharing it. Provenfolio provides hosting and tooling. It does not author, select, verify, approve or endorse your content, and it never becomes responsible for it by hosting it.
2. Confidential material — including anything under an NDA
You must not upload material you are not free to disclose. That includes, without limitation, anything covered by:
- a non-disclosure or confidentiality agreement, of any kind, whether you signed it or your employer or client did;
- an employment, contractor, consultancy, secondment or internship agreement, and any duty of confidence or invention-assignment clause in one;
- a client, supplier, tender, licence or settlement agreement;
- trade secrets, unpublished designs, unfiled or unpublished patent material;
- export-controlled, dual-use, classified, defence, ITAR or similarly restricted technical data;
- personal data of other people, including colleagues, clients and end users;
- anyone else's copyright, trade mark, design right or other intellectual property.
An NDA or confidentiality obligation is not lifted, weakened or satisfied by anything Provenfolio does. We are not a party to your agreements, we cannot see them, and we have no way of knowing what you are permitted to share. Only you can. If you are not certain you are allowed to upload something, get written permission first or leave it out — describe the work instead of attaching the artefact.
3. Private, unlisted and protected are convenience settings, not confidentiality
Provenfolio offers private projects, unlisted projects, password protection, secure links and expiring links. These control who can conveniently find and open a page. They are not a confidentiality control, not a security classification, not encryption of your material against us, and not a legal basis for disclosure.
Marking a project private or unlisted does not make uploading confidential material permissible, and does not reduce your responsibility for it in any way. If material is subject to a duty of confidence, uploading it may breach that duty at the moment of upload — regardless of the visibility setting, regardless of whether the project is ever published, and regardless of whether any other person ever views it. A visibility setting can also be changed, by you or by someone you have given workspace access to, and a link once shared cannot be recalled. Do not rely on one.
4. We do not monitor, and we are not obliged to
We do not pre-screen, review, moderate or verify content, and nothing in these terms creates a duty to do so. Automated safety processing — such as malware scanning and file handling — is operational housekeeping and is not a review of whether you were entitled to upload something. Where we do act on a report or remove content, doing so once creates no obligation to do so again and does not make us responsible for content we have not removed.
5. Your confirmation is required and recorded
Before each project is created — manually or with AI Project Builder — you are shown this position and must confirm it. Your confirmation, the version of the text you were shown, and the time it was given are recorded against your account. Creating a project without giving that confirmation is not possible, and attempting to bypass the confirmation is a breach of these terms.
6. Indemnity
To the fullest extent permitted by law, you will indemnify and hold harmless Provenfolio, its operator, and their directors, staff and suppliers against any claim, demand, proceeding, loss, liability, damages, fine, penalty and reasonable legal cost arising out of or connected with your content or your use of the service — including a breach of confidentiality or of an NDA, infringement of intellectual property, breach of export control or data protection law, defamation, or a breach of these terms. We will tell you promptly about any such claim, will not settle it without your consent (not to be unreasonably withheld), and you may take over its conduct with counsel we reasonably approve.
7. No warranty as to your content, and no liability for it
Your content is provided by you, at your risk. To the fullest extent permitted by law, Provenfolio is not liable for any loss or damage arising from your content or from your uploading, publishing or sharing of it — including loss of employment or of a contract, loss of confidentiality, loss of trade secrets, loss of profit, revenue, goodwill or opportunity, third-party claims against you, regulatory action, or the consequences of a file being uploaded by mistake.
8. Limitation of liability
To the fullest extent permitted by law, and except for the liabilities that cannot be excluded (below), our total aggregate liability to you arising out of or in connection with the service in any twelve-month period is limited to the greater of the amount you paid us for the service in the twelve months before the event giving rise to the claim, or €100. We are not liable for indirect or consequential loss, or for loss of profit, revenue, data, goodwill or anticipated savings, however caused.
9. What this section does not do
Nothing in this section or these terms excludes or limits liability for death or personal injury caused by negligence, for fraud or fraudulent misrepresentation, or for anything else that cannot lawfully be excluded or limited. If you are a consumer, your mandatory statutory rights are unaffected, including those under Estonian law and the law of your country of residence, and nothing here requires you to indemnify us beyond what consumer law permits. Where a provision of this section is unenforceable against you, it is severed and the remainder continues to apply.
10. Removing content
You can delete any project, file or photo from your workspace at any time, and deletion removes it from public delivery immediately. If you have uploaded something you should not have, delete it and then contact us at support@provenfolio.com so we can help purge caches and derived copies. We may also remove content, suspend an account, or comply with a lawful request from a rights holder or authority, as set out under Suspension and termination.
AI Project Builder
AI Project Builder produces a draft from files you upload. It is a starting point, not a finished statement of fact, and the following apply to it.
- You review before you publish. A generated project is created as a private draft and is never published automatically. Publishing is a separate action you take, and once published the content is yours and is your responsibility exactly as if you had typed it.
- Accuracy is not guaranteed. The draft is assembled from what could be read out of your files. It may be incomplete, may misinterpret a file, and may omit things that matter. It is designed not to state facts your files do not evidence, but that design is a safeguard rather than a warranty — check it against your own records before publishing.
- You must have the right to upload what you upload. Do not import files you are not permitted to disclose. Content extracted from them is sent to a third-party AI provider in order to build the draft, as described in our Privacy Policy. If a confidentiality obligation prevents that, create the project manually instead.
- Source files are temporary. Files uploaded into the importer are held privately for the import and deleted automatically afterwards. Only the files you select to keep become part of your project. Do not treat the importer as storage or as a backup, and keep your own copies.
- Ownership is unchanged. You retain ownership of the files you upload and of the published project. We claim no rights over generated text beyond hosting and displaying the project you choose to publish.
- Third-party processing. The feature depends on a third-party AI provider. Its availability is not guaranteed, and a build that cannot be completed does not consume part of your plan's allowance.
- Allowances. Each plan includes a stated number of AI builds over a stated period, described on our pricing page and in AI build allowances. Unused builds do not carry over, and the allowance is not exchangeable for a refund.
Plans, prices and payment
- All prices are in euro and are shown inclusive of VAT. The tax actually applied is calculated at checkout from your billing country and is itemised on your invoice.
- Subscriptions renew automatically at the end of each period at the standard price, which is shown before you buy. Introductory pricing is a time-limited discount on that standard price and we email you before it ends.
- The 90-Day Job Search Pass is a one-time purchase of €17.99 lasting 90 days. It does not renew and there is nothing to cancel.
- If a payment fails, your plan continues through a grace period while the card is retried. We email you when it starts and before it ends.
Cancellation, downgrades and refunds
- You can cancel at any time from Settings → Billing. There is no fee and no notice period, and your plan stays fully active until the end of the period you have paid for.
- Ending a paid plan never deletes your content. Projects beyond the free plan's published allowance become drafts and files over the storage allowance stay stored and downloadable. Subscribing again republishes everything.
- Refunds are governed by our Refund Policy, which includes the 14-day statutory right of withdrawal for EU and EEA consumers.
- Deleting your account is scheduled 14 days ahead and is reversible until it runs. Once it runs it is permanent and cannot be recovered from backups.
Suspension and termination
We may suspend or close an account that breaches these terms — most seriously, unlawful content or an attack on the service. Except where the law or the seriousness of the breach makes it impossible, we contact you first and give you the chance to export your content. We may also stop offering the service, in which case we will give reasonable notice and refund the unused part of any period you have paid for.
Availability & changes
The service is provided "as is" without warranties, except for those that cannot be excluded under the consumer law that applies to you. Nothing in these terms limits your statutory rights. We may update these terms; where a change materially affects you we will give notice before it takes effect, and continued use after that means you accept it.
Governing law
These terms are governed by Estonian law. If you are a consumer, you keep the protection of the mandatory law of your country of residence and may bring proceedings there. Consumers in the EU may also use the European Commission's online dispute resolution platform.